A baseline programme is only valuable if it is actively managed throughout project execution. Live programme management transforms a static schedule into a dynamic project control tool — tracking progress, identifying variances, forecasting completion, and providing early warning of emerging delays before they become critical. Our Live Programme Management services help contractors, project managers, and owners maintain schedule control throughout project delivery, protect completion dates, and build the contemporaneous record needed to support commercial claims and dispute resolution.
What We Do
Progress Monitoring & Schedule Updates
Monitor construction progress and update the programme regularly to reflect actual performance. We collect progress data from site, update activity status, actual dates, and remaining durations in Primavera P6 or MS Project, and produce updated schedules that accurately reflect the current state of the project. Regular updates provide a reliable basis for progress reporting and delay analysis.
Variance Analysis & Early Warning
Analyse schedule variances to identify where the project is deviating from the baseline programme. We compare planned versus actual progress, identify activities that are behind schedule, assess the impact on the critical path and completion date, and provide early warning of emerging delays. Early identification enables proactive management and timely intervention before delays become critical.
Completion Forecasting
Forecast project completion based on current progress and performance trends. We analyse productivity rates, remaining work, and resource availability to develop realistic completion forecasts. We identify the range of likely completion outcomes and the conditions required to achieve the target completion date. We support informed decision-making about schedule risk and recovery options.
Critical Path Monitoring
Monitor the critical path throughout project execution to identify shifts, float consumption, and emerging critical activities. We track which activities are driving completion, assess float trends, and identify near-critical paths that pose a risk to the programme. We provide regular critical path reports and recommendations for corrective action.
Schedule Reporting
Prepare clear, informative schedule reports for project teams, clients, and stakeholders. We produce weekly and monthly programme reports, schedule performance dashboards, look-ahead schedules, and milestone tracking reports. We tailor reporting formats to client and contract requirements and ensure reports communicate schedule status clearly and accurately.
Look-Ahead Scheduling
Develop short-interval look-ahead schedules that translate the master programme into actionable weekly and fortnightly work plans. We work with site teams to develop look-ahead schedules that reflect current site conditions, resource availability, and access constraints. Look-ahead schedules drive day-to-day site productivity and support coordination between trades and subcontractors.
Delay Event Recording & Documentation
Record and document delay events contemporaneously as they occur during project execution. We maintain a delay register, document the nature, timing, and duration of delay events, and preserve the contemporaneous record needed to support future EOT claims and dispute resolution. Contemporaneous documentation is critical — it is far more credible and defensible than records reconstructed after the fact.
Schedule Recovery Planning
Develop schedule recovery plans when the project falls behind the baseline programme. We analyse the causes of delay, identify recovery opportunities, and develop revised programmes that recover lost time within available resource and access constraints. We assess the cost and programme implications of recovery options and support decision-making about the most effective recovery strategy.
Who We Are
Our Live Programme Management team combines certified scheduling professionals with experienced construction practitioners who understand how projects perform under real-world conditions. We are experienced Primavera P6 practitioners with a track record of managing live programmes on major rail, transport, and infrastructure projects across NSW and Queensland. We understand the commercial importance of contemporaneous programme records and build our live management practice around producing documentation that supports project execution and protects our clients’ commercial position.
Provides strategic oversight and technical leadership on live programme management engagements. Felipe brings 20+ years in design, construction, and project delivery across major infrastructure programs. He supports live programme management with deep understanding of construction methodology, site productivity, and the commercial consequences of schedule performance on complex projects.
Leads FR2’s live programme management services. Rodrigo brings 20+ years of commercial and project controls experience across major rail and infrastructure programs. He ensures live programme management is integrated with commercial management — so that schedule records support cost control, contract management, and claims throughout project execution.
Manages live programmes for rail and infrastructure projects in live network environments. Fran has extensive experience across Sydney Trains, Sydney Metro, and Queensland Rail networks. She specialises in possession-based programme management, where schedule performance is tightly linked to access window utilisation and network operational requirements.
The Commercial Importance of Live Programme Management
Live programme management is not just a project execution tool — it is a commercial risk management activity. A well-managed live programme provides:
Contemporaneous Delay Records
Regular programme updates create a contemporaneous record of project progress, delay events, and schedule impacts. This record is the foundation of any EOT claim or dispute. Contemporaneous records are far more credible and defensible than records reconstructed after the fact — and adjudicators and arbitrators know the difference.
Early Warning of Delay Entitlements
Active programme management identifies delay events as they occur and assesses their impact on the critical path in real time. This enables timely EOT notifications under the contract, preserving entitlements that may be lost if notifications are submitted late. Many contracts impose strict time bars on EOT claims — live programme management protects against inadvertent loss of entitlement.
Defensible As-Built Records
Regular programme updates produce an as-built record of project execution that is built up progressively from contemporaneous data. This as-built record is the starting point for any retrospective delay analysis and is far more reliable than an as-built programme reconstructed from incomplete records after project completion.
Commercial Negotiation Support
A well-maintained live programme provides objective, data-driven evidence of schedule performance that supports commercial negotiations. When disputes arise, parties with robust contemporaneous programme records are in a significantly stronger position than those relying on reconstructed or incomplete records.
What We’ve Delivered
Rail Infrastructure Programme Management
Managed live programmes for major rail infrastructure projects across Sydney Trains, Sydney Metro, and Queensland Rail networks. Provided regular programme updates, critical path monitoring, and schedule reporting throughout project execution. Maintained contemporaneous delay records that supported EOT claims and commercial negotiations on projects including TAP4, SMP4, Cross River Rail, and LAR2.
Schedule Recovery Management
Developed and managed schedule recovery plans for projects experiencing delays. Analysed delay causes, identified recovery opportunities, and developed revised programmes that restored programme viability. Monitored recovery progress and provided regular reporting on recovery performance and forecast completion.
Project Controls Integration
Integrated live programme management with cost control and earned value management frameworks. Produced integrated schedule and cost performance reports that supported project management decision-making and commercial reporting to clients and stakeholders.
Delay Register Management
Maintained contemporaneous delay registers on major infrastructure projects. Documented delay events as they occurred, assessed their impact on the critical path, and prepared timely EOT notifications under the contract. Delay registers provided the foundation for successful EOT claims and commercial negotiations.
Related Services
Baseline Programme Development
Robust baseline programmes that provide the foundation for live programme management and progress monitoring throughout execution.
Critical Path Analysis
Ongoing critical path monitoring to identify shifts, float consumption, and emerging schedule risks during project execution.
Schedule Analysis & Delay Quantification
Rigorous delay analysis using contemporaneous programme records maintained through live programme management.
Extension of Time Services
EOT claim development supported by contemporaneous delay records and programme updates maintained throughout execution.
Commercial Management
Commercial strategy and contract management integrated with live programme management to protect schedule entitlements.
Time Impact Analysis
Prospective TIA conducted during execution using live programme updates to quantify delay impacts and support timely EOT notifications.
Our Approach
- Establish the Baseline – We begin with a validated, accepted baseline programme. If a sound baseline does not exist, we develop one before commencing live management. A reliable baseline is the foundation of meaningful progress monitoring and variance analysis.
- Collect Progress Data – We establish a regular progress data collection process with site teams. We collect actual start and finish dates, percentage complete, and remaining duration for all active activities. We ensure data is collected consistently and on time to support regular programme updates.
- Update the Programme – We update the programme in Primavera P6 on a regular cycle — typically weekly or fortnightly — to reflect actual progress. We maintain the data date, update activity status, and recalculate the schedule to produce an accurate picture of current project status.
- Analyse Variances – We analyse schedule variances to identify where the project is deviating from the baseline. We assess the impact of variances on the critical path and completion date, identify the causes of delay, and provide early warning of emerging schedule risks.
- Document Delay Events – We record and document delay events contemporaneously as they occur. We maintain a delay register, assess the impact of each delay on the critical path, and prepare timely EOT notifications under the contract where required.
- Report & Forecast – We prepare regular schedule reports and completion forecasts for project teams, clients, and stakeholders. We communicate schedule status clearly and accurately, highlight risks and issues, and recommend corrective actions.
- Manage Recovery – When the project falls behind, we develop recovery plans, monitor recovery progress, and report on recovery performance. We support project teams in making informed decisions about recovery strategies and their cost and programme implications.
Why Choose FR2
- Commercial Awareness – We understand the commercial importance of live programme management. We build our practice around producing contemporaneous records that protect our clients’ commercial position and support EOT claims and dispute resolution.
- Construction Knowledge – Our programme managers understand how projects are built. We bring practical construction experience to progress monitoring and variance analysis, ensuring our assessments reflect real-world conditions and are credible to project teams and clients.
- Primavera P6 Expertise – We are experienced Primavera P6 practitioners. We manage live programmes that are technically rigorous, correctly maintained, and compliant with client and contract requirements.
- Rail & Infrastructure Specialists – We have deep experience managing live programmes in live rail environments across Sydney Trains, Sydney Metro, and Queensland Rail networks. We understand possession-based scheduling and the unique challenges of managing programmes in operational rail corridors.
- Integrated Schedule & Commercial Management – We integrate live programme management with commercial management. Our programme records support cost control, contract management, and claims — not just project execution reporting.
- End-to-End Support – From baseline programme development through live management, delay analysis, and EOT claims, we provide scheduling support across the full project lifecycle. We are a single point of expertise across the schedule management and delay claim process.
Get in Touch
Need expert live programme management to maintain schedule control and protect your commercial position throughout project delivery? Contact our team to discuss how we can help you monitor progress, identify variances, document delays, and maintain the contemporaneous records that support EOT claims and dispute resolution.
Lead contacts:
Rodrigo Sobarzo
– Principal Commercial Manager
rodrigo.sobarzo@fr2.com.au
Felipe Ramirez
– Managing Director
felipe.ramirez@fr2.com.au
Fran Rendic
– Rail Infrastructure Specialist
fran.rendic@fr2.com.au
More of the FR2 team
Architecture & sustainability integration for efficient built outcomes.
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Economics, data modelling & policy analysis for infrastructure decisions.
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Project planning, controls & delivery support for complex infrastructure.
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Commercial management, cost control & contract strategy on major programs.
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